Admin & People Coordinator

TGP International WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERSTGP International are a hospitality consultancy based in London and Dubai. We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management.Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, Time Out Market, FIFA World Cup 2022, The National, and Tashas.Do you have a real passion for food and hospitality? Are you a foodie? Does the idea of creating world-class restaurants, food halls and F&B excite you?As the world's leading hospitality agency, offering an outstanding 360 degree service to our clients, we are constantly striving to be the best and lead the sector in F&B and hospitality consultancy. We need a driven and creative person to join our fun and dynamic team and have a direct contribution and client exposure on some of the world's leading projects.POSITION OVERVIEW:The Admin & People Coordinator provides administrative and operational support across TGP International's global offices, ensuring efficient coordination of people processes, leadership administration, meetings, suppliers and day-to-day business operations.The role acts as a central support function for employees and the Leadership Team while helping drive consistency, organisation and operational excellence across the business.Key ResponsibilitiesLeadership Support Coordinate Leadership Team client meetings and diaries Process and monitor Leadership Team expenses and supporting documentation Prepare agendas, meeting packs and action trackers Coordinate meeting logistics and follow-up actions Support follow-up meeting scheduling where actions require further discussion Help keep meeting actions visible and updated in Asana where requiredPeople & Administration Support onboarding and offboarding across business systems and internal platforms Set up and maintain user access for business applications such as Asana and Clockify for new and departing employees Liaise with IT and department heads to ensure timely provisioning and removal of system access Maintain employee records and administrative documentation Coordinate travel bookings and general administration Support culture initiatives and internal events Assist with recruitment coordination and interview scheduling Support Cairo team onboarding into TGP systems, processes and cultureRecruitment Support Coordinate interviews and candidate communications Maintain recruitment trackers Support onboarding activities for new hires Keep recruitment trackers updated with role status, next steps and key datesEmployee Experience Assist with company culture initiatives Coordinate internal events and engagement activities Support training and development administrationAdministration & Travel Coordinate travel bookings and itineraries Support visa and immigration administration where required Manage office administration and supplier coordination Support external meeting scheduling across departmentsGeneral Business Support Coordinate meetings across departments Assist with document preparation and formatting Support translation of presentations and company documents into Arabic where required Proofread Arabic versions to ensure tone, meaning and formatting are correct Maintain shared records and administrative trackers Support adherence to internal processes and IMPACT meeting principles Provide ad hoc administrative support across Operations, Advisory, Business Development and Design teams Support weekly team project updates where required Help reduce repeated admin across 1:1s by keeping shared trackers up to date and looking at new workflows that can be supported with AIRequirementsRequirements Bachelor's Degree 2-5 years' experience in HR coordination, administration or office management Excellent communication skills in English and Arabic Strong organisational skills High level of confidentiality and professionalism Confident using Microsoft Office, Asana and shared document systems Comfortable working with teams across different locations