Administration and Executive Office Coordinator - Cosmofun Egypt

Company Description: Cosmofun is an entertainment operator entailing arcades, interactive games, physical activity games and educational games for recreation and entertainment under varied brands and in varied locations, catering to all age brackets.Management and staff of Cosmofun are committed to the principle of never-ending improvement in service quality, reliability and customer service excellence.We are committed to the provision of necessary resources and implementing international best practices in managerial, technical and operational control measures, to maintain the provision of quality services, in a safe environment.Cosmofun operates:Lebanon:- Cosmocity- Play by Cosmocity- PopUp by CosmocityEgypt:- Cosmocity- Monkey MazeFollow us for more:https://cosmocity.me/lb/play-by-cosmo-city/https://www.facebook.com/CosmoCityhttps://www.youtube.com/channel/UC18gUkLOBkueZRFhab8UTighttps://monkeymaze.com/https://www.instagram.com/cosmocity_egypt/Role Description:The Administration & Executive Coordinator is responsible for ensuring the smooth day-to-day functioning of the organization by overseeing office operations, administrative services, and executive support for board members.This role acts as the central coordination point across departments, ensuring alignment, efficiency, and execution of all administrative and operational activities.Main Tasks:A. Executive & Personal AssistanceManage the CEO/Chairman’s calendar, meetings, appointments, and travel arrangements Coordinate professional and personal requests with a high level of confidentiality and discretion Prepare meeting agendas, presentations, and follow-up on action items Handle correspondence, emails, and communications on behalf of the Executive Office Organize business trips, visa applications, hotel bookings, and travel logistics Maintain confidentiality of sensitive business and personal matters B. Legal Coordination & Corporate Affairs· Act as the primary liaison with external law firms, legal advisors, and official authorities · Coordinate and follow up on legal documentation, contracts, agreements, and corporate filings · Ensure proper filing and maintenance of corporate legal records and documentation · Follow up on legal matters and ensure timely execution of required actions · Support management in monitoring compliance-related matters and legal obligations C. Licensing & Government Relations· Initiate, process, and follow up on all company licenses and renewals including: a. Trade licenses b. Commercial registrations c. Operational permits d. Municipality and governmental approvals e. Any other official company licenses and permits · Coordinate with governmental entities and official authorities regarding company documentation and approvals · Maintain updated trackers and calendars for all licenses, permits, and renewal deadlines · Ensure all legal and governmental documents remain valid and updated at all times D. Office Administration & Coordination· Ensure smooth day-to-day administrative operations within the Executive Office · Coordinate with internal departments regarding executive requests and follow-ups · Maintain organized filing systems and documentation records · Follow up on pending tasks and ensure timely completion · Assist in organizing meetings, company events, and executive visits · Coordinate office-related requirements when needed E. Communication & Stakeholder Management· Serve as a point of contact between the Executive Office and internal/external stakeholders · Ensure effective communication and coordination across departments · Maintain professional relationships with service providers, governmental entities, and external partners Requirements:Previous experience in handling governmental relations, licensing, and legal coordination is highly preferred.Strong knowledge of corporate documentation, contracts follow-up, and regulatory processes.Experience in liaising with law firms, governmental entities, and external stakeholders.Excellent organizational, coordination, and multitasking skills.Strong communication and interpersonal abilities.Ability to handle confidential and sensitive information with professionalism and discretion.Strong follow-up skills with attention to detail and accuracy.Ability to work under pressure and manage multiple priorities effectively.Relevant Experience:Education : Bachelor’s degree in business management.Related Work Experience: 4 to 6 years of work experienceLanguage Skills: Strong command of English and Arabic languagesComputer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).