Administration manager

Facility & Office ManagementExtensive experience in Facility Management and multi-branch administration operations across corporate environments.Manage daily operations for multiple branches and sites, ensuring smooth workflow, maintenance efficiency, security, housekeeping, and administrative support services.Oversee facility maintenance, office renovations, vendor management, space planning, and branch setup while ensuring compliance with health and safety standards.Lead cross-functional administrative teams across different locations while maintaining operational consistency and cost control.Handle large-scale operations, coordinate with contractors and service providers, and optimize facility performance to support business continuity.Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.Manage office facilities, including space planning, maintenance, and procurement of office supplies and equipment.Coordinate with IT and other departments to ensure office technology and communication systems are functioning properly.Implement and enforce office policies and procedures in accordance with company standards.Manage facility operations including space planning, maintenance, housekeeping, security services, and office renovations.Oversee preventive and corrective maintenance for office infrastructure, equipment, and utilities to ensure a safe and efficient workplace.Manage Service Level Agreements (SLAs) with facility vendors and contractors, evaluate performance, and ensure cost-effective solutions.Ensure workplace compliance with health, safety, and environmental standards.Resolve day-to-day operational issues while maintaining smooth office workflow.Administrative SupportSupervise and manage the administrative team, including receptionists, office assistants, runners, office boys, cleaners, security team, licensing representatives, administrative coordinators, and drivers.Oversee company records, ensuring accurate documentation and compliance with legal requirements.Coordinate travel arrangements, including flights, accommodations, and transportation for staff and executives.Procurement & Vendor ManagementManage the procurement of office supplies, equipment, and services while ensuring cost-effectiveness and quality.Establish and maintain relationships with vendors and service providers.Negotiate contracts and manage vendor performance.Oversee inventory management of office supplies to ensure availability of all required items.Insurance & Risk ManagementEnsure compliance with local regulations, health and safety standards, and company policies.Manage insurance policies and claims to ensure adequate company protection.Develop and implement contingency plans for emergency situations, including natural disasters and security threats.Budgeting & Financial ManagementAssist in the preparation and management of the administrative budget.Track and control administrative expenses.Oversee the processing of invoices and payments related to administrative functions.Prepare financial reports related to office operations.Identify and recommend cost-saving opportunities.Communication & CoordinationAct as the primary point of contact for internal and external administrative inquiries.Coordinate with other departments to align administrative services with business needs.Organize company events, meetings, and conferences, managing all logistical aspects.Manage the Vodafone corporate account, including lines management, renewals, billing, and service optimization to ensure cost efficiency and uninterrupted communication.Fleet ManagementSupervise and control the company's fleet operations, ensuring vehicle availability, maintenance, and efficient utilization.Oversee registration, insurance, and renewal of company vehicles while ensuring legal compliance.Manage driver schedules, fuel consumption, and route efficiency to optimize costs and performance.Develop and implement vehicle safety, preventive maintenance, and replacement policies.Project Management & Office Fit-OutLead end-to-end office fit-out, renovation, and workplace transformation projects across corporate offices, branches, service centers, and showrooms.Manage the full project lifecycle, including planning, budgeting, design review, tendering, contractor selection, execution, and final handover.Coordinate with architects, consultants, contractors, and internal stakeholders to deliver projects on time, within budget, and according to quality standards.Oversee civil, MEP, furniture, branding, and interior finishing works while ensuring compliance with company specifications and HSE requirements.Prepare project budgets, monitor costs, evaluate project risks, and implement cost-saving initiatives without compromising quality.Supervise new branch and office setup, including workspace planning, furniture installation, IT infrastructure coordination, signage, and operational readiness before launch.Monitor project progress through site inspections, contractor performance reviews, and milestone tracking to ensure timely completion.Manage multiple simultaneous projects while maintaining operational continuity and minimizing business disruption.Ensure successful project handover, snag list closure, warranty follow-up, and post-occupancy support. Bachelor's Degree in Business Administration, Management, or a related field.8-10 years of progressive experience in administration, with a significant portion in a managerial capacity, demonstrating your readiness to lead.Possess exceptional organizational and communication skills, capable of managing multiple priorities and interacting effectively with all levels of staff and external partners.Demonstrate a keen understanding of budget management and vendor relations, ensuring optimal resource allocation and service delivery.Proven experience managing security, transportation, housekeeping, cafeteria.Proficiency in Microsoft Office applicationsExcellent command of English (written and spoken).