Administrative Assistant

This role assists the Deputy Manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, supporting payment and expense settlements. To provide administrative support to the Administration Department.Major Accountabilities:Office Administration:Handle correspondence, filing (digital/physical), scheduling, and document preparationManage office supplies, coordinating approvalsUpdating and monitoring contracts renewal datesAdministrative Documentation & Invoice Handling:Invoice Handling- Prepare and organize vendor-related documents (e.g., invoices, POs, delivery notes)Translate and upload invoices to the company systemFile all related documents for reference and auditHR & Staff administrative Support:Maintain employee records and leave trackingSupport HR in relevant processes (such as training, seminars etc)Respond to employee inquiries regarding general HR mattersRequirementsAny other administrative matters may be assigned by the Deputy Manager. Education: Bachelor's degree (preferred in Business Administration, Management, or a related field)Work Experience: Minimum 3-5 years of experience in an administrative assistant or related roleSpecial Skills:Fluency in both Arabic and EnglishProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong communication and interpersonal skillsAbility to multitask and prioritize effectivelyHigh attention to detail and confidentialityKnowledge of basic accounting/expense settlement procedures (preferred)