Assistant to Dean (School of Business Administration)

Category: Staff PositionsType: Full TimeJob SummaryThe Assistant to the Dean works with the Dean to support the management of school staff, handle a variety of administrative and clerical duties, and perform other essential tasks related to the daily operations of the school's programs. This position plays a key role in fostering a cohesive team of students, faculty members, and staff, all working together to serve the educational and research mission of the school.Job DescriptionMaintain strong communication between the Dean, faculty members, staff, and students.Act as a problem-solver when needed and in accordance with work responsibilities.Assist in data collection and collation of information and support the dissemination of information to internal and external stakeholders.Maintain a comprehensive administrative filing system for Dean’s office.Ensure confidentiality and discretion regarding school business and files.Perform general administrative duties, including word processing, filing, answering phones, photocopying, faxing, and creating and retrieving correspondence.Manage the Dean's extensive schedule and handle or supervise all regular correspondence, travel arrangements, schedules, and administrative activities.Organize and maintain data related to the school, current and prospective faculty and staff information, workload, and compensation, and prepare reports as needed.Provide administrative and logistical support to the Dean's office, including support for events related to the school.Collaborate with the Dean to write proposals, grants, and other reports.Work with Program Directors and Assistants to Program Directors to ensure effective coordination of school activities.Provide support to various committees, including recording and transcribing minutes, preparing agenda packages, and arranging meeting logistics.Assist in meeting coordination and planning and follow up on deadlines for various tasks as required.Administer the business functions of the school, including preparing documents for signature, petitions, purchase orders, expense claims, and other administrative processes.Monitor and manage daily and monthly attendance for all school TAs, instructors, and related subordinates to ensure smooth daily operations.Perform any other tasks assigned by the Dean that are within the scope of the role's responsibilities.Job RequirementsBachelor's degree in related field3–5 years of related experience.Strong Database Management and Office Management skills.Excellent command of English Language.Strong communication, time management and problem-solving skills.If you are interested, kindly submit your CV to: Recruitment@nu.edu.egPlease mention (Assistant to Dean - School of Business Administration) in the subject field.