Document Control - Acc/Proposal & Site Coordination

Document Control & ACC AdministrationSet up, manage, and maintain project document control systems within ACC.Establish document numbering, revision tracking, and approval workflows.Upload, distribute, archive, and retrieve documents per project procedures.Maintain controlled copies of:DrawingsSpecificationsMethod statementsITPsManualsTechnical reportsEnsure only approved and latest revisions are accessible to site teams.B. Project & Site CoordinationReceive and register documents from project sites.Coordinate document flow between:Site teamsEngineeringQA/QCProcurementClientsTrack submissions, approvals, comments, and close-out documentation.Maintain document registers and transmittal logs.Support site teams in document access and retrieval via ACC.C. Proposal & Pre-Contract SupportCompile and coordinate documentation for tenders and proposals.Maintain proposal libraries, templates, and historical records.Support formatting, compilation, and final submission processes.Ensure compliance with client and regulatory requirements.D. Compliance, Quality & Handover SupportManage QA/QC documentation for water and wastewater projects.Ensure documentation compliance with:Project specificationsContract requirementsInternal proceduresSupport preparation of:As-built documentationO&M manualsFinal handover dossiersMaintain full audit trail for document history and approvals.E. Communication & ReportingCoordinate document-related matters with internal and external stakeholders.Generate document control reports:Submission statusOverdue documentsRevision historySupport Project Managers with compliance and tracking reports. Strong organizational and time-management skillsHigh attention to detail and accuracyClear communication and coordination skillsAbility to work under pressure and meet deadlinesProficiency in MS Office (Word, Excel, Outlook)Team-oriented with strong follow-up discipline