Executive Secretary

Al Manaber Consulting Engineering is hashtag#Hiring_immediately___________________________________________________________Job Title: Executive SecretaryJob Code: ES-22-26Employment Type: Full-Time📍 Location: Head Office, Nasr City____________________________________________________________Key ResponsibilitiesReception and Client Services☑️ Welcome clients, visitors, and business partners in a professional and courteous manner.☑️Answer, screen, and direct incoming telephone calls.☑️ Respond to general inquiries and direct requests to the appropriate department.☑️Coordinate visitor appointments and maintain an organized visitor schedule.☑️Prepare meeting rooms and ensure they are ready before scheduled meetings.☑️Maintain a professional, organized, and welcoming reception area.Executive and Administrative Support☑️ Manage the Branch Manager’s calendar, appointments, and meeting schedule.☑️Coordinate internal and external meetings and send appointment confirmations and reminders.☑️Prepare meeting agendas, record minutes when required, and follow up on assigned action items.☑️ Draft and format professional emails, letters, reports, presentations, and other correspondence.☑️Provide general administrative and secretarial support to management.Office Coordination and Documentation☑️Maintain organized electronic and physical filing systems.☑️Handle confidential documents and information with discretion.☑️ Coordinate incoming and outgoing correspondence, couriers, and document deliveries.☑️ Maintain visitor, call, and meeting records when required.☑️Support meeting-room bookings and general office coordination.☑️Monitor reception and office supply requirements and coordinate replenishment with the responsible department.☑️Support smooth communication and document flow between departments.____________________________________________________________Qualifications and Requirements☑️Bachelor’s degree in Business Administration, Languages, Commerce, or a related field.☑️1–3 years of relevant experience in reception, secretarial, administrative support, or a similar client-facing role.☑️Excellent command of Arabic and English, both written and spoken , (French is a plus)☑️Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.☑️Strong communication, organization, scheduling, and multitasking skills.☑️Professional appearance and excellent interpersonal skills.☑️A welcoming, service-oriented attitude when dealing with clients and visitors.☑️Ability to handle confidential information with professionalism and discretion.☑️Strong attention to detail and the ability to work effectively under pressure.