Mechanical Facility Manager - Utility Building

Handle Maintenance contracts and negotiating best rates.Delegating assignments and supervising maintenance contactors to ensure completion and high-quality standards and adherence for the requestor expectations.Performing preventive maintenance activities on a weekly, monthly, quarterly, or annual basis to reduce systems breakdown.Assessing system breakdowns and determining the kind of repairs that is requiredCompleting in-house system repairs when required Communicating regularly with all staff members and participating in regular meetings to coordinate schedules and assure readiness of the facility for all activities.Planning best allocation and utilization of space & resources for office buildingResponsible for Employees reallocation and building Renovations and special projectsHandling the Expat apartment’s maintenance requirements.Handling the travel arrangements for all staff (Hotel reservations, flight booking, and car rental and supplier payment process.Responsible for the comprehensive oversight of building operations, including the coordination of meeting room bookings, administrative processes, and managing essential office services such as office supply, professional cleaning, and buffet or catering arrangement. Negotiating local Hotel contracts monitor and create credit facilities from first to last invoice settlements.Providing general administrative support to all Business units.Ensuring the adequate supply of all required materials and for order placement timing and responsible for controlling the purchasing budget and delivering cost savings for the company.Organizing and planning essential central services such as reception, Maintenance, mail, archiving, cleaning, catering and waste disposal to improve practices and efficiency.Responsible for the pre-printed materials & office supplies.Ensure the tidiness and neatness of the assigned workplace through the daily supervision for the supporting staff Keeping track of the storage movements monthly.Support invoicing processing Petty cash- office eventsHandling Telephone bills and reviewing courier invoices and settlements.Renewing company Subscriptions.Taking part in E - proc process as an approver.Monitoring the supporting team time attendance & overtime sheets Supplier’s invoices payment follows up.Organize TEME events (seminars, conferences, team building etc.) Manage all TEME staff abroad mission including visa issuance, tickets, and hotels bookings as per the company travel policyContribute to the negotiations for corporate agreements with hotelsApply & implement the Anti-corruption, Antitrust Compliance and Integrity Policies and ProgramImplement the required process of due diligences within my area of responsibilities Apply the entire ethical approach and code of conduct values.SafetyPromote a healthy workplace and mitigate significant workplace health risks.Be prepared for any emergency, control effects and reduce hazards.Ensure facility is operated and maintained to prevent incidentsAssist in providing safe work environment, supporting contractors, fire drills and updating BCP to ensure compliance.Ensure the safety of work sites through enhancement of collaborators' awareness on potential risks and implementation of adequate action plans such as safety procedures, safety equipment or specific trainingsIn case of incidents (fire, accidents ...) provide first aid to people promote quality, safety and environment protection in all or part of the entity's activities Understand HSE risks linked to one's activity as well as the most appropriate behavior to avoid them Four unplanned fire drills annually