Office Manager - Construction Company

Office Management Responsibilities: Main Secretary is responsible for daily Receiving & Distribution of ALL incoming documents. File / Update / Maintain all the documents in an organized manner and controlling them by a checklist to prevent losing any papers. Maintain Files for: All Project Contracts All Project Subcontracts Incoming/outgoing letters Internal & External Contact Information Coordinate External Contact Info with Supplier/Sub database Find out Office Priorities from Management Coordinating and ensuring Management Office maintenance and general up-keep (cleanliness, etc.) Coordinate with Office Secretaries for work between departments Coordinate with Alexandria Office for work between departments In charge of ordering Monthly Office Supplies In charge of collecting and distributing internal weekly / monthly reports Assisting Management Office with any needs to expedite work efficiently General Responsibilities: Informing HR/Admin. Manager for necessary maintenance for any machine in the management office It is the responsibility of the HR/Admin Department to contact the Maintenance Service and schedule the appointment Ensure entire office handles machines with care Sign the Photocopier Test Sheet after successful testing by Maintenance representative Informing HR/Admin Department through standard company form/email, for need of company driver to deliver or pick-up:Any Management needs Any Project Owner/Consultant needs Incoming telephone calls to be distributed firstly to intended person – if not available. then will forward or leave a message to relevant Department Secretary In case of short notice absence – will notify direct manager + HR/Admin Manager If all other Secretaries are absent: Will coordinate main telephone incoming/outgoing Will coordinate office driver logistics Bachelor Degree. Excellent Command of English. Microsoft Office Skills. Construction Experience is a Must.