All JobsOffice Manager & Personal Assistant to the Managing DirectorNasr City, EgyptApply Now!We are seeking a highly organized, proactive, and resourceful Office Manager and Personal Assistant to support the Managing Director of a dynamic Facilities Management company. This dual-role position requires excellent communication skills, a high degree of discretion, and the ability to manage office operations while providing comprehensive administrative support to the Managing Director. The successful candidate will be pivotal in ensuring smooth day-to-day operations and enhancing the efficiency of executive functions.Office AdministrationCommunication SkillsMicrosoft OfficeResponsibilitiesOffice Management Duties:Oversee the day-to-day administrative functions of the office to ensure a well-organized and efficient work environment.Manage office supplies, vendor relationships, facility maintenance coordination, and equipment servicing.Maintain office policies and procedures and ensure compliance with company standards and regulatory requirements. Liaise with internal departments (HR, Finance, Operations) to support operational continuity. Organize and supervise administrative staff where applicable. Coordinate health and safety protocols and ensure the workplace adheres to all relevant legislation. Personal Assistant Duties:Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.Prepare and edit correspondence, communications, presentations, and other documents. Screen emails, calls, and other communications; handle or redirect as appropriate. Manage confidential information with discretion and professionalism.Assist in the preparation of reports, project updates, and board materials. Support the MD in personal administrative tasks as required (e.g., scheduling appointments, personal errands, etc.).Attend meetings (as required), take minutes, and ensure action items are followed up. Must HaveBachelor Degree or HigherProven experience as an Office Manager, Executive Assistant, or Personal Assistant, ideally within the Facilities Management, Construction, or related industries.Strong organizational and multitasking skills with the ability to prioritize tasks effectively.Ability to work independently with minimal supervision and exercise sound judgment. Excellent written and verbal communication skills.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern office technology.High level of discretion and integrity when handling confidential information. Nice to haveExperience in a Facilities Management or Real Estate environment.Familiarity with project coordination and basic accounting or HR procedures.Experience working in a fast-paced, dynamic SME (Small or Medium Enterprise).Familiarity with CRM or facilities software tools.Basic understanding of contract administration. What We OfferWe offer Medical insurance, Training Budget, Performance recognition through monthly and annual KPIs promoting best employees per Month and Year, Family-Like working environment.Apply Now!