Job Title: Office ManagerLocation: Zahra Maadi, Cairo, Egypt (Onsite, Full-Time)Reports To: Operations Director / General ManagerAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily administrative operations at our headquarters in Zahra Maadi. As the central point of contact for internal teams, external vendors, and visitors, you will ensure the office runs efficiently, professionally, and smoothly. This role requires someone who thrives in a fast-paced environment, takes ownership of facilities management, and fosters a positive workplace culture.Key ResponsibilitiesOffice Administration & OperationsManage daily office operations, including supply inventory, equipment maintenance, and vendor coordination (cleaning, security, maintenance, catering).Ensure the office environment is safe, organized, and compliant with health & safety regulations.Oversee reception duties: greet visitors, answer phone calls, manage incoming/outgoing mail and couriers.Maintain and organize physical and digital filing systems (contracts, invoices, employee records, etc.).Facility & Maintenance ManagementAct as the primary liaison with building management in Zahra Maadi for any facility-related issues (electricity, plumbing, AC, parking, security access).Schedule regular inspections and repairs for office equipment (printers, internet, CCTV, generators, etc.).Manage office keys, access cards, and security protocols.HR & Team SupportAssist with onboarding new employees (workspace setup, access credentials, orientation materials).Coordinate internal events, team meetings, and company gatherings.Manage employee attendance tracking, leave requests (as needed), and support payroll with attendance data.Act as a culture champion to maintain a collaborative and respectful workplace.Finance & ProcurementProcess office-related purchase requests, negotiate with suppliers, and track expenses against budget.Coordinate with the finance department on invoice approval, petty cash reconciliation, and monthly reporting.Manage contracts with office service providers (cleaning, security, IT support, pantry supplies).Travel & LogisticsArrange local transportation, courier services, and travel bookings (flights, hotels, airport transfers) for staff and guests.Coordinate logistics for offsite meetings or external events.Qualifications & SkillsRequiredExperience: +2 years of proven experience as an Office Manager, Administrative Manager, or similar role.Location: Must be able to reliably commute to Zahra Maadi daily (onsite role).Language: Fluent in Arabic and English (written and spoken).Tech Skills: Proficient in Microsoft Office (Word, Excel, Outlook, Teams) and Google Workspace.Soft Skills: Excellent communication, problem-solving, multitasking, and time-management skills. High level of discretion and professionalism.Mindset: Proactive, hands-on, able to work independently with minimal supervision.Preferred (Nice to Have)Experience using ERP systems (e.g., Odoo, SAP, Oracle) or expense management tools.Basic understanding of HR processes (recruitment coordination, onboarding).Experience managing office moves or fit-outs.Knowledge of local labor law and facility safety standards in Egypt.Working ConditionsWork Schedule: Sunday – Thursday (typical office hours), with occasional flexibility required for urgent matters.Environment: Fast-paced, collaborative, onsite only (no remote work).Physical Requirements: Ability to lift up to 10 kg (office supplies), walk through the facility, and stand during events.What We OfferCompetitive salary based on experience.Social and medical insurance (as per Egyptian labor law).Annual performance bonus (subject to company policy).Career growth opportunities within a stable organization.A modern, well-equipped office in a prime Zahra Maadi location.