Personal Assistant To The Principal

The British International School, Cairo, is seeking to hire a competent person who is able to provide a professional, confidential, and comprehensive personal assistance and administrative support service to the Principal. The post-holder will act as the primary point of contact for the Principal's office, managing a complex and demanding workflow with discretion and efficiency. This role is pivotal in facilitating communication between the Principal, staff, parents, Board of Governors, and external stakeholders. 1. Key Responsibilities1.1 Executive & Administrative SupportDiary Management: Proactively manage the Principal's complex calendar, including scheduling meetings, appointments, and events. Prioritise conflicting demands to ensure the Principal's time is used effectively.Inbox Management: Screen, prioritise, and respond to emails and correspondence on the school’s general email inbox or forward and follow up on messages where appropriate.Communication & Liaison: Act as the first point of contact for the Principal's office, handling inquiries with professionalism and warmth from staff, students, parents and other parties.Document Preparation: Prepare, edit, and format high-quality reports, presentations, letters, and meeting agendas and minutes with a high degree of accuracy and in line with the school's practice.Office Systems: Maintain an efficient filing system (both electronic and paper) for the Principal's office, ensuring quick retrieval of documents and information. Manage office supplies/stationery and equipment for the Principal's office.1.2 Operational & Strategic Support:Project Assistance: Support the Principal with special projects, research and initiatives as directed. This may include assisting with the preparation for school inspections (e.g. BSO, CIS, local authority) by liaising with inspectors and coordinating logistics.Policy Custodian: Act as the custodian for key school policies and documents, ensuring they are updated, version-controlled and accessible to relevant stakeholders.1.3 Community & Stakeholder Engagement:Frontline Representation: Welcome the Principal’s visitors and represent the Principal's office in a manner that reflects the school values and commitment to excellence.Community Liaison: Foster positive relationships with parents and the wider school community, handling sensitive inquiries with tact and directing them to the appropriate staff member when necessary. 2. Person Specification2.1 Qualifications and ExperienceEducation: University graduate.Experience:Minimum of 3-5 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role, preferably within an international school or educational environment.Experience in supporting senior-level management is essential.2.2 Skills and KnowledgeOrganisational Skills: Exceptional organisational and time-management skills, with the proven ability to multitask, prioritise workloads, and meet tight deadlines in a fast-paced environment.Communication: Outstanding written and verbal communication skills in English and Arabic.Technical Proficiency: Expert user of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Familiarity with school management information systems (MIS) and parent communication platforms is desirable.Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost discretion, tact, and diplomacy.Interpersonal Skills: A warm, approachable, and professional demeanour with the ability to build strong working relationships with diverse stakeholders, including students, parents, teachers, colleagues and senior leaders.2.3 Personal AttributesProactive and resourceful problem-solver with the ability to use initiative.Resilient and calm under pressure, with the flexibility to adapt to changing priorities.Meticulous attention to detail and a commitment to accuracy in all aspects of work.A genuine commitment to the school's ethos and the welfare of students.3. SafeguardingThe British International School, Cairo, is committed to safeguarding and promoting the welfare of children and young people. All applicants will be subject to appropriate child protection screening, including reference checks.