Receptionist & Admin Assistant

Roles & Responsibilities:Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Providing real-time scheduling support by booking appointments and preventing conflicts.Making travel arrangements, including booking flights, cars, and making hotels and restaurant reservations.Screen phone calls and route callers to the appropriate party.Use computers to generate reports, transcribe meeting minutes, create presentations, and conduct research.Greet and assist visitors.Maintain polite and professional communication via phone, e-mail, and mail.Anticipate the needs of others to ensure a seamless and positive experience.Report to management and perform secretarial duties.Process, type, edit, and format reports and documents.File documents and maintain databases by entering data accurately.Liaise with internal departments and communicate with the public.Direct internal and external calls, emails, and faxes to the appropriate departments.Arrange and schedule appointments, meetings, and events.Monitor office supplies and order replacements as needed.Assist with copying, scanning, faxing, emailing, note-taking, and travel bookings.Prepare facilities and arrange refreshments for events, when required.Adhere to best business practices and professional etiquette.Requirements:Bachelor’s degree in Business Administration or a related field is preferred.5-8 years of experience as an Administrative Secretary is preferred.Advanced proficiency in managing documents, spreadsheets, and databases.Ability to interact professionally both internally and externally on administrative matters.Excellent filing, recordkeeping, and organizational skills.Working knowledge of printers, copiers, scanners, and fax machines.Proficiency in appointment scheduling and call forwarding systems.Strong written and verbal communication skills.Outstanding interpersonal skills.