During the Selling Phase:Analyze project inputs to assess documentation scope and requirementsEstimate the hours needed for documentation activitiesIdentify key documentation-related elements such as penalties, special requirements (e.g., hard copies, translations), and contractual obligationsInitiation & Setup Stage:Review and analyze project documentation requirementsReconfirm documentation effort estimationHighlight critical documentation aspects (penalties, special formats, etc.)Define documentation guidelines and establish a tracking and follow-up systemSet up the documentation management process and toolsCreate the initial Master Document Register (MDR) in coordination with the PMTrain the project team on documentation processes and toolsCoordinate with the customer's Document Manager to align on expectations and demonstrate internal processesPropose and implement a documentation process for suppliersMonitoring & Control Stage:Consolidate the documentation plan and confirm delivery dates with the Technical LeaderTrack documentation progress using internal tools (e.g., GCP Ops)Manage the publication and workflow of external documents (e.g., for information, execution, validation)Prioritize document packages and manage feedback from all stakeholders (customer, suppliers, site)Identify critical documents based on project milestones and customer needsDrive innovation to improve documentation flow, communication, and deadlinesEnsure traceability for claims and maintain accurate recordsGenerate and manage transmission forms for contractual documentsRegularly update the documentation plan and communicate changesProvide consistent reporting and dashboards to the PM and teamEnsure proper archiving of documents received outside the official portalCreate and maintain project-specific KPIsMonitor subcontractor documentation performance and complianceSupport the preparation of progress reports for both the customer and internal leadershipOversee documentation during construction and installation phasesDefine and prepare the final documentation packageIntegrated Change Control:Provide input to the PM for updating the resource plan based on documentation impactsUpdate the MDR to reflect changes resulting from time-impacting change ordersProject Closure:Compile and prepare final documentation in accordance with customer requirementsOrganize and deliver hard copies or digital formats as neededEnsure customer approval of final documentationContribute to the Lessons Learned Register from a documentation perspective