Admin Specialist | German Speaker

We are looking for a dedicated and detail-oriented Admin Specialist to join our team. In this role, you will be responsible for managing travel and expense (T&E) processes, ensuring compliance with corporate policies and tax regulations.Responsibilities Travel & Expense Administration: Administer T&E processes, ensuring compliance with corporate policies and tax rules. Mobility Allowances Management: Manage mobility allowances (car/bike), including eligibility assessments, enrollment processes, and monthly payments in coordination with Payroll. Expense Report Review: Review and audit employee expense reports, resolve policy exceptions, and provide support to employees regarding T&E inquiries. Vendor Relationship Management: Maintain relationships with vendors, such as travel agencies and T&E system providers, to optimize costs and enhance user experience. Analytics and Reporting: Produce T&E analytics and compliance reports; identify opportunities for policy improvements and conduct training sessions as needed.Qualifications 2–3+ years of experience in T&E administration, payroll interface, or HR operations. Strong organizational skills and attention to detail. Working knowledge of T&E tools (e.g., Concur) and experience with expense auditing. Fluency in English and German, with a strong customer service mindset. Excellent communication and interpersonal skills.