Document Controller (Soma Bay)

About Sabbour ConsultingSince 1957, Sabbour Consulting has been a leading multidisciplinary engineering consulting firm known for delivering high-quality engineering and consultancy services across Egypt and the region. Our projects span infrastructure, commercial, residential, and governmental sectors, backed by decades of technical expertise and innovation.Job PurposeTo manage, control, and maintain project documentation throughout the project lifecycle, ensuring that all technical and administrative documents are properly registered, distributed, updated, archived, and accessible to authorized stakeholders in accordance with company and project document control procedures.Key ResponsibilitiesManage and maintain the project document control system, ensuring accurate registration and tracking of all incoming and outgoing documents.Receive, review, log, and distribute project documents including drawings, specifications, reports, correspondence, submittals, and other technical documentation.Maintain document registers and ensure all documents are assigned the correct document numbers, revisions, status, and metadata.Control document revisions and ensure that the latest approved versions are available to relevant project team members.Coordinate the distribution and circulation of documents between the project team, consultants, contractors, clients, and other stakeholders.Ensure that superseded or obsolete documents are properly identified, withdrawn, and archived to prevent unintended use.Monitor document submissions and approvals, follow up on pending documents, and provide regular status updates to the project team.Maintain organized electronic and hard-copy filing systems in accordance with company and project requirements.Upload, manage, and retrieve documents through the company's EDMS, Common Data Environment (CDE), or other document management platforms.Prepare and maintain document control reports, registers, transmittals, and document status summaries as required.Ensure that document control procedures and project-specific requirements are consistently followed by all relevant parties.Coordinate with technical and project teams to ensure timely submission, review, approval, and distribution of project deliverables.Maintain proper records of transmittals, approvals, comments, and document history for audit and reference purposes.Support project close-out activities by ensuring that all required documentation, as-built drawings, records, and final deliverables are properly compiled and archived.Ensure the confidentiality, accuracy, integrity, and accessibility of project documents and information.QualificationsBachelor's degree in Business Administration, Engineering, Information Management, or a related field.3–5 years of experience in document control, preferably within an engineering consultancy, construction, or project management environment.Previous experience handling engineering/project documentation is highly preferred.Good knowledge of document control procedures and project documentation workflows.Good command of Microsoft Office, particularly Excel and Word.