Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project ticketsKey responsibilities include:Manage and organize the manager's inbox to ensure timely responses and nothing is missedTrack project tickets/requests and daily tasks, following up to completionMaintain task management systems and monitor deadlinesCoordinate follow-ups with internal team members, vendors, and clientsKeep project communications organized and up to dateSupport management with scheduling, reminders, and general administrative assistanceEnsure tasks are completed on time and properly documentedRequirements3+ years of experience as CEO executive assistant with responsibility for task and email managementStrong written and spoken English at a C1 Level without using AI with USA accent Dispatching coordination skillsAbility to work in fast-paced environment task managementSmart and solutions oriented with independent thinking skills Professional experience communicating externally with clients or vendorsReporting and consolidating data to provide CEO with actionable insightsComfortable using email systems and task or project management tools in a professional settingAvailable to work during Eastern Time (ET) business hoursAbility to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and share the link)Preferred Qualifications:Familiarity with CRMs or ticketing systemsExperience supporting teams in architecture, construction, or engineering environmentsBenefitsCompetitive salaryOpportunity to work on diverse and exciting projectsSupportive and collaborative work environmentWeekly paymentsWeekly Incentives based on performanceWeekends off