Executive Secretary

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Make travel arrangements ( Visa Applications , Travel Agencies , Hotels reservations …etc. ) for executives and Staff whenever needed and requestedHandle confidential documents ensuring they remain secure and safe Prepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies ( Stationery , Buffet , etc.…) and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assigned Proven experience as executive secretary or similar administrative roleExcellent command in English languageVery Good in MS OfficeOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative field