Logistics Specialist

Logistics Specialist - Cairo (New Cairo Office & 6th October Industrial Zone)Reports To: Logistics ManagerBusiness Unit: ACCBC – EgyptFunction: Supply Chain / LogisticsLocation: Rotational New Cairo Office and 6th of October Industrial zoneGrade: TBCJob PurposeTo manage all import and export logistics operations for ACCBC's Egypt facility, covering end-to-end shipment tracking, documentary letter of credit management, supplier invoice follow-up, bank transaction processing including Form 4 issuance, spare parts import coordination, and customs clearance documentation control. The role ensures timely, accurate, and fully compliant movement of goods and documentation in alignment with company policy and Egyptian regulatory requirements.Operating ContextThe Logistics Specialist operates within the Egypt supply chain function, managing a broad scope of inbound and outbound logistics activities that directly support plant operations, procurement, and maintenance.Import & Export Complexity: The role involves managing both import and export shipments through documentary letters of credit, requiring close coordination with banks, freight forwarders, and suppliers to ensure accurate and timely documentation at each stage of the shipment lifecycle.Banking & Regulatory Compliance: Bank transactions for inbound shipments – including the issuance of Form 4 as required by the Central Bank of Egypt – demand precision and full compliance with Egyptian customs and banking regulations, with zero tolerance for errors or delays.Spare Parts Import Operations: Managing the import of production line and factory spare parts requires proactive coordination with suppliers and customs brokers to prevent operational disruptions and maintain plant maintenance schedules.Customs Clearance Invoice Control: Reviewing and controlling clearance company invoices requires high attention to detail to avoid duplicate billing and ensure accurate cost allocation across all inbound shipments.DWS System Management: All shipping and clearance documentation must be verified and uploaded to the company's DWS electronic system, requiring accuracy, timeliness, and system proficiency to maintain a reliable and audit-ready documentation record.Key Roles and ResponsibilitiesA. Import & Export Shipment ManagementTrack and manage end-to-end import and export shipment operations, including monitoring the status of documentary letters of credit (LCs) from issuance through to settlement – ensuring all milestones are met and any delays are escalated to the Logistics Manager with a clear action plan.Follow up on supplier invoices related to import and export shipments, verifying accuracy against purchase orders, flagging discrepancies proactively, and ensuring timely receipt and processing to prevent payment or shipment delays.Coordinate with freight forwarders, shipping agents, and suppliers to resolve any shipment delays, documentation discrepancies, or compliance issues proactively – maintaining clear and up-to-date records of all correspondence and resolution actions.B. Banking Operations & Form 4 ProcessingManage all bank-related import transactions, including the preparation and issuance of Form 4 (CBE import registration form) for inbound shipments in full compliance with Central Bank of Egypt requirements – ensuring forms are accurately completed, correctly authorised, and submitted within applicable regulatory timelines.Liaise with the company's banking partners to ensure timely processing of import payment transactions and documentary credit operations, maintaining proactive communication on any pending items or bank-related delays affecting shipment release.Maintain accurate and complete records of all bank transactions, ensuring documentation is organised, current, and fully compliant with applicable banking, foreign exchange, and import regulations for audit and management review purposes.C. Spare Parts Import CoordinationManage import operations specifically for production line and factory spare parts, coordinating closely with suppliers, customs brokers, and internal maintenance and procurement teams to ensure parts arrive on time and in full compliance with applicable import requirements.Monitor shipment timelines for spare parts imports, providing proactive updates to maintenance and procurement teams, and escalating any delays or customs issues that could impact plant maintenance schedules or cause operational disruption.Maintain complete and organised records of spare parts import cycles – including purchase orders, shipping documents, customs entries, and clearance records – ensuring documentation accuracy and regulatory compliance throughout each import process.D. Customs Clearance Invoice Review & ControlReview and verify all invoices received from customs clearance companies, confirming accuracy of charges, correct cost allocation to the relevant shipments, and alignment with agreed service terms – escalating any overcharges, errors, or irregularities before payment is processed.Issue internal control documents to manage and monitor clearance invoices across all active shipments, preventing duplicate billing and ensuring a complete and auditable record of all clearance costs incurred.Escalate any billing discrepancies or irregularities to the relevant internal stakeholders – including Finance and the Logistics Manager – in a timely manner, providing full supporting documentation to facilitate swift and accurate resolution.E. Freight & Clearance Documentation – DWS SystemVerify all documents received from shipping and clearance companies for completeness, accuracy, and compliance with company requirements before uploading – identifying and resolving any gaps or errors in documentation prior to system submission.Upload and maintain all verified freight and clearance documentation on the company's DWS electronic system accurately and within agreed timelines, ensuring the system record reflects the true status of all active shipments at all times.Ensure the DWS system remains current, accurate, and audit-ready for all active and completed shipments – conducting regular reviews of uploaded documentation to identify and correct any gaps, errors, or missing files.Key Performance IndicatorsShipment & Documentation ManagementOn-time shipment tracking and LC follow-up – all active shipments monitored and updated within agreed timelinesSupplier invoice accuracy rate – zero unresolved discrepancies between invoices and purchase ordersZero operational disruptions caused by delays in spare parts import processingBanking & ComplianceForm 4 issuance turnaround – all bank forms processed within regulatory and operational timelinesZero non-compliance incidents with CBE banking and import regulationsComplete and accurate records of all banking transactions maintained at all timesInvoice Control & DWS AccuracyZero duplicate clearance invoices processed – all invoices validated and control documents issuedDWS documentation upload accuracy – all shipping and clearance documents uploaded correctly and on timeAudit-readiness – all logistics documentation complete, accurate, and available for review at any timeRequired Experience and QualificationsMinimum QualificationsBachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.Proficiency in Microsoft Office, particularly Excel, is required.Familiarity with DWS or similar logistics/ERP systems is an advantage.Minimum ExperienceMinimum 3 years of experience in logistics, import/export operations, or freight forwarding, preferably in a manufacturing or FMCG environment.Hands-on experience with documentary letters of credit, customs clearance, and CBE import banking procedures including Form 4 issuance is required.Prior experience managing spare parts import operations is highly preferred.Knowledge and SkillsStrong knowledge of Egyptian customs regulations, CBE import requirements, and documentary credit procedures.Ability to review, verify, and manage large volumes of logistics and clearance documentation accurately and within tight operational timelines.Attention to detail in invoice control, documentation verification, and duplicate billing prevention.Good coordination and communication skills for working with banks, clearance companies, freight forwarders, and internal teams.Proficiency in DWS or equivalent logistics management systems for documentation upload and tracking.Strong organisational skills to manage multiple simultaneous shipments and competing operational priorities.