Procurement Specialist

Purpose of Job:The Procurement Specialist is responsible for evaluating, selecting, and managing vendors (e.g., medical equipment suppliers, IT Vendors, Marketing agencies, pharmaceutical distributors, laboratory service providers, and facility maintenance contractors), ensuring cost-efficient procurement of high-quality products and services. This includes negotiating contracts, vetting vendors for compliance with regulations, and maintaining long-term partnerships to guarantee reliable access to critical supplies. The role ensures alignment with OneHealth objectives, risk mitigation strategies, and ethical sourcing practices.Duties and Responsibilities:Planning:Estimate and establish cost parameters and budgets for purchasesDevelop plans for purchasing equipment, services, and suppliesFunctional:Take a decision according to comprehensive cost analysis.Create and maintain good and long-term relationships with vendors/suppliersRegister new vendors according to AXA registration process and documents needed.Make professional decisions in a fast-paced environmentMaintain records of purchases, pricing, and other important dataReview and analyze all vendors/suppliers, supply, and price optionsNegotiate the best deal for pricing and supply contractsEnsure that the products and supplies are high qualityMaintain and update a list of suppliers and their qualifications, delivery times, and potential future developmentWork with team members and procurement manager to complete duties as neededWork with team members to provide technical and financial comparisons. Sustainable Procurement: Include eco-friendly practices, such as sourcing from suppliers with environmental certifications or reducing waste in packaging.Add responsibilities for developing risk mitigation strategies (e.g., emergency supplier networks for critical medical items).Collaboration with HQ and clinic teams to understand operational needs (e.g., primary care workflows, urgent procurement requests).Explicitly reference compliance with anti-bribery policies and transparency in supplier negotiations.Utilize available procurement software to maintain real-time records of medical and non-medical inventory and compliance documentation.Ensure all procurement activities comply with local and AXA group regulationsPrepare reports on cost savings, supplier performance, and risk mitigation for senior management.”Focus on:Cost savings while maintaining quality.Supplier delivery times for critical items.Reduction in stockouts of essential medical supplies.People:Applying the procurement policy, procedures with alignment of the authority matrix.Keeping values &ethics as significant part with all communication.Overseeing and supervising the buyers and all activities of the purchasing department. Job Requirements:Education: • Bachelor's degree in pharmacy, accounting, business management or related field of study. Experience: • 3-5 years of experience as a procurement specialist or in a similar position. Skills: • Strong communication skills • Good Negotiation skills. • Good analytical and strategic thinking skills Specific requirements: • Good knowledge in using Microsoft Office, and ERP System is a must. Work Conditions: Full Time basis 5 days / week from 9:00 AM to 5:00 PM