Purchasing Specialist

Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needsSource, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standardsPrepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirementsCreate, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflowsPrepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of ordersCoordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectationsMonitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluationsBuild and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needsCoordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepanciesFollow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concernsCoordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicableEnsure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessibleSupport company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendorsContinuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levelsCoordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operationsRequirementsEducation Level: Bachelor's DegreeExperience: Minimum 2 years of experience in Procurement or PurchasingExperience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferredGood knowledge of procurement principles and purchasing processesExcellent communication, interpersonal, and negotiation skillsStrong supplier relationship management and networking abilitiesProficient in Microsoft Office applicationsExperience using ERP systems is a plusGood command of English is preferredBenefitsSocial insurance coverageMedical insurance coverage