Documentation Specialist

Prepare Private Label Bag Requirements one month in advance to fulfill client orders on time.Request required quantities of bags from bags factories to meet all client demands efficiently.Open customs documents for each invoice or shipment to enable smooth entry of goods into ports.Submit VGM (Verified Gross Mass) and shipping instructions for each shipment to the shipping line website to ensure proper loading compliance.Finalize & Closing customs documents to release shipments from customs holds and ensure onboard loading.Prepare & send final customs invoices to the accounting department to facilitate accurate export invoicing.Collect and review shipping line invoices and forward them to accounting to ensure billing accuracy.Prepare and send commercial invoices, packing lists, COA, Form A, and B/L to clients to provide complete shipment documentation.Prepare weekly bag stock report to determine if new orders are required for replenishment.Check the batch numbers and production month for all bag types every three months to prevent expired stock from reaching clients.Follow up with customs brokers to confirm Form 13 completion and verify receipt for compliance.Prepare bank certificates to finalize shipment transactions.Monitor cargo loading inside containers to confirm all items are handled correctly.Update internal systems with shipment and stock information to maintain accurate records for planning. Bachelor of Commerce– International Trade / Foreign TradeCustoms Course