Facilities Coordinator

About the CompanyIREP is a multidisciplinary management services firm continuously expanding and adding some of the most challenging markets in the world to our capability. We strive to provide and maintain safe working environments that promote efficiency and business success with the minimum risk and in the most cost-effective way. We are an inclusive company that supports and respects our staff and their contribution towards IREP’s and our client’s goals.About the RoleThe Front of House Facility Coordinator will be based at the client’s reception area, serving as the first point of contact for all visitors and employees. ResponsibilitiesGreet and welcome all visitors and employees in a professional mannerManage incoming enquiries from customers and the publicCoordinate courier and mail services across multiple office locationsLiaise with cleaning contractors to maintain high standards of office cleanlinessCoordinate and escort contractors attending site (monthly, quarterly, and bi-annually)Monitor and maintain meeting room AV systemsLog and manage all facilities requests via internal systemsCoordinate maintenance and repairs with property management and vendorsAssist with vendor quotations, contracts, and scheduling of worksEnsure all compliance documentation is obtained (SWMS, insurances, NDAs)Order stationery and pantry supplies on a monthly basisCreate and manage access cards for employees and visitorsEnsure access is revoked for terminated staff and recover security passesEnsure workplace areas are stocked and compliant with health regulationsCoordinate OHS inductions for new starters and vendorsRaise and manage purchase orders and goods receipts (Concept & Ariba)Maintain occupancy tracking and space management systemsSupport invoice processing (including utilities and courier services)QualificationsStrong Admin Skills with attention to detail required.Required SkillsStrong communication skills.Ability to manage multiple tasks efficiently.Proficiency in using administrative tools and software.Pay range and compensation packageThe salary will be around 25000 EGP per month.