Facilities Coordinator

Facilities SupportManage daily facility operations, including maintenance, repairs, and office upkeepCoordinate and supervise vendors (cleaning, security, maintenance, etc.)Conduct regular inspections to ensure safety, cleanliness, and functionalityRespond to and resolve employee facility-related issues in a timely mannerMaintain service records, compliance documentation, and vendor contractsEnsure compliance with health, safety, and environmental standardsSupport office moves, seating arrangements, and workspace setupTrack facility expenses, process invoices, and support budget monitoringAssist with emergency planning and response proceduresFoster a positive, welcoming, and productive workplace environmentAct as a key contact for employee support related to office servicesEnsure office spaces, meeting rooms, and common areas are well-maintained and fully stockedCoordinate internal events, meetings, and engagement activitiesSupport onboarding and offboarding (workspace setup, access coordination)Promote workplace initiatives, including sustainability and well-being programsServe as the first point of contact for visitors, clients, and employeesGreet and assist visitors in a professional and friendly mannerManage incoming calls, emails, and general inquiriesHandle mail, courier services, and deliveriesMaintain visitor logs and ensure security procedures are followedCoordinate meeting room bookings and support meeting logistics (AV, catering, setup)Keep the reception area organized and presentable at all timesQualifications & SkillsExperience in facilities coordination, office administration, or reception/front desk rolesStrong organizational and multitasking abilitiesExcellent communication and interpersonal skillsCustomer-focused with a professional and approachable demeanorAbility to manage vendors and handle multiple prioritiesBasic knowledge of building systems (HVAC, electrical, etc.)Familiarity with health and safety standardsProficiency in Microsoft Office and workplace toolsKey CompetenciesCustomer service & hospitality mindsetStrong problem-solving skillsAttention to detailTime management and prioritizationTeam collaborationProfessional communication and presentation