Purpose of the JobProvide strong administrative support to facilities operations by managing documentation, tracking activity, PRs, and ensuring smooth coordination between teams and service providers.Job DescriptionDevelop and share monthly facilities tips to promote awareness and best practices across the organization.Record and follow up on suppliers’ invoices and outstanding dues to ensure timely processing and payments.Document and monitor safety observations in coordination with the FM team, ensuring proper follow-up actions.Track and follow up on all facilities-related requests through the service desk to ensure timely resolution.Manage FM team overtime and roster scheduling to ensure optimal resource allocation.Collect, review, and organize service provider reports for documentation and performance tracking.Track action plans and ensure completion within agreed timelines.Coordinate meeting room bookings and ensure readiness, including proper setup and cleanliness.Monitor utility consumption reported by service providers and highlight any variances or anomalies.Maintain proper filing and archiving of all facilities management documents for easy access and compliance.Job Requirements - Experience and EducationBachelor’s degree in Business Administration or a related field1–2 years of experience in an administrative or similar roleStrong command of the English languageExcellent organizational and time-management skillsStrong communication and coordination abilitiesProven ability to handle multiple tasks and follow up effectivelyProficient in Microsoft Office applications (Excel, Word, Outlook)Leadership BehaviorsBuilding Outstanding TeamsSetting a clear directionSimplificationCollaborate & break silosExecution & AccountabilityGrowth mindsetInnovationInclusionExternal focusSkills