Group Procurement Specialist

Job PurposeThe Group Procurement Specialist is responsible for supporting and managing end-to-end Procurement Operations activities across the organization, including Procure-to-Pay (P2P), Supplier Management, Procurement Systems Administration, Reporting, and Process Improvement.The role ensures procurement activities are executed efficiently, accurately, and in compliance with company policies, governance standards, and internal control requirements.A key focus of this role during the initial phase will be supporting the organization's ongoing Oracle ERP implementation project. The successful candidate will work closely with the Oracle project team, Procurement, Finance, IT, and business stakeholders to support system implementation, process mapping, testing, data validation, user training, change management, and post-go-live activities. Therefore, solid Oracle ERP experience and implementation exposure are mandatory requirements for this role.Key ResponsibilitiesOracle ERP Implementation SupportAct as a Procurement Subject Matter Expert (SME) for Oracle ERP Procurement processes.Support Oracle ERP implementation, testing, deployment, and adoption activities.Participate in requirements gathering, business process mapping, SIT/UAT testing, data validation, training, and go-live support.Work closely with implementation partners, IT teams, and business stakeholders to ensure successful project delivery.Support change management and post-go-live activities to ensure smooth transition and user adoption.Procurement Operations & P2P ManagementManage Procure-to-Pay (P2P) activities, including converting Purchase Requisitions into Purchase Orders.Ensure procurement transactions comply with approved policies, procedures, Delegation of Authority (DOA), and internal control requirements.Process Requests for Quotations (RFQs) and support sourcing activities as required.Coordinate with suppliers and internal stakeholders to ensure accurate pricing, lead times, and order execution.Support urgent and special procurement requirements in accordance with procurement policies and standards.Supplier ManagementSupport supplier onboarding, registration, pre-qualification, and documentation processes.Maintain supplier master data and approved supplier records.Monitor supplier performance and support supplier risk assessment activities.Act as the first point of contact for supplier-related procurement queries and issue resolution.Order Management & Invoice ResolutionManage Purchase Order administration, amendments, confirmations, and procurement documentation.Monitor open orders and follow up on delayed deliveries, pricing discrepancies, and outstanding commitments.Support the resolution of blocked invoices, GR/IR variances, and procurement-related payment issues.Work closely with Finance and Accounts Payable teams to ensure timely supplier payments.Procurement Systems & Process ImprovementAct as a key user and administrator of procurement systems and workflows.Manage procurement master data, contracts, purchasing records, and related system activities.Provide system support, guidance, and training to business users.Support procurement process improvement initiatives to enhance efficiency, compliance, and user experience.Contribute to procurement transformation and continuous improvement projects.Reporting & GovernancePrepare and maintain procurement reports, dashboards, and performance metrics.Monitor procurement compliance, purchasing controls, and audit requirements.Support internal and external audits related to procurement activities.Track claims, credits, returns, and corrective actions to ensure timely resolution.Job SpecificationEducationBachelor's Degree in Business Administration, Supply Chain Management, Procurement, Finance, Information Systems, or a related field.Experience & Professional BackgroundMinimum 2-3 years of experience in Procurement Operations, Procure-to-Pay (P2P), Supplier Management, Procurement Systems, or a related field.Good understanding of procurement processes, supplier management, purchasing controls, and compliance requirements.Experience working with Procurement, Finance, Accounts Payable, and cross-functional business teams.Strong analytical, reporting, communication, and problem-solving skills.Oracle ERP Experience (Mandatory)Solid hands-on experience with Oracle ERP Procurement modules is mandatory.Candidates must have participated in at least one Oracle ERP implementation, migration, upgrade, or transformation project.Experience supporting implementation activities including business requirements gathering, process mapping, testing (SIT/UAT), data validation, training, go-live, and post-go-live support.Experience working directly with Oracle implementation partners, IT teams, and business stakeholders throughout the project lifecycle.Strong understanding of Oracle Procurement, Purchasing, Supplier Management, Contracts, and Master Data Management processes.Ability to support procurement system enhancements and digital transformation initiatives.Technical SkillsStrong proficiency in Oracle ERP Procurement solutions.Advanced Microsoft Excel and reporting skills.Experience in procurement master data management and workflow administration.Understanding of procurement system integrations with Finance and Accounts Payable functions.