Logistics Coordinator

Company DescriptionAVK Saudi Valves Manufacturing Co. Ltd. (AVK SVMC), established in Jeddah, KSA in 1985, is part of The AVK Group, a global industrial leader with 77 companies. Specializing in valves, hydrants, and accessories, AVK serves water and gas distribution, sewage treatment, and fire protection industries. The company complies with international standards such as BS, AWWA, and DIN, and holds prestigious certifications including UL, FM, and ISO 9001:2008. AVK SVMC’s products are trusted by major clients like Saudi Aramco, Ministry of Water & Electricity, and SWCC, and are exported to numerous countries across the GCC, Middle East, Europe, Asia, and Africa. With production facilities in Jeddah and additional sales offices in Riyadh and Al-Khobar, AVK SVMC ensures quality, reliability, and longevity in all its offerings.JOB FACTORS- Key Responsibilities· Review availability of material against planned sales orders daily.· Post invoices and delivery notes to customers, in alignment with Finance dept. to confirm paymentstatus prior to invoicing.· Ensure a high reliability and availability delivery performance to customers.· Promising sales orders against material availability in accordance with company procedures.· Plan and arrange shipment collection with transport companies, in alignment with warehouse team.· Maintain delay reason codes in the system in case of unforeseen delays on sales order lines.· Manage receipt of proof of deliveries after delivery to customer sites within the agreed timeframe.· Follow up with production and purchasing to complete actions and fulfil agreed customer deliveries.· Follow up on payments from sales force and actions from operations team to process the shipped notinvoiced orders.· Keep logs and records of material delivery requests from sales back office.AccountabilityScope of job responsibility:· Understanding of ERP system tools to invoice and ship materials.· Understanding of global supply chain procedures for best practices.Freedom to act and take decisions:· Review and selection of transportation companies based on the location, price, service level, andshipment volume.Contribution in projects:· Start-up initiatives to reduce cost, lead-time and increase quality of goods and working processes(best practices).Impact of decisions:· Consequences of decisions and actions impact department.Impact & Influence on business result:· Position supports the achievement of targets. Failure in achieving position’s target would have astrong effect on the overall target achievement.ComplexityDegree of change & uncertainty in operating environment: Operates in a defined environment where changes occur.Clarity of tasks:Assignments are task or activity oriented. Work is reviewed on overall quality and efficiency.Managing problems: · Identifies problems and may propose solutions within remit.Specialized Knowledge / Skills· Proven experience as logistics coordinator· Experience in customer service will be appreciated· Knowledge of laws, regulations and ISO requirements· Ability to work with little supervision and track multiple processes· Good working knowledge of logistics software (ERP)· Outstanding organizational and coordination abilities· Excellent communication and interpersonal skills· Logistics or supply chain management background education.· Ability to manage and organize tasks efficiently.· Proficient computer skills in MS Office software.· Good English speaking and writing.