Purchasing Specialist

We are looking for a highly detail-oriented and reliable Purchasing Specialist to support our procurement operations within a fast-paced F&B environment.This role is heavily focused on data accuracy, ERP management, and supplier performance tracking, in addition to executing daily purchasing activities. The ideal candidate is structured, analytical, and disciplined in handling purchasing data and documentation.Key Responsibilities:Purchasing ExecutionPrepare and process purchase orders for ingredients, raw materials, and packagingEnsure timely ordering based on stock requirements and production needsFollow up with suppliers to ensure accurate and on-time deliveriesERP & Data Management (Core Responsibility)Accurately enter and update all purchasing data on the ERP systemMaintain up-to-date records of purchase orders, pricing, quantities, and supplier detailsEnsure full alignment between physical stock, invoices, and system dataGenerate reports from ERP for purchasing, stock movement, and cost trackingIdentify and report any discrepancies in data or system recordsSupplier Review & Performance TrackingMaintain and regularly update supplier database and price listsMonitor supplier performance (pricing consistency, delivery reliability, quality)Flag underperforming suppliers and support in sourcing alternativesAssist in comparing supplier quotations and cost analysisInventory CoordinationCoordinate closely with warehouse and production teams on stock levelsEnsure purchasing aligns with actual consumption and avoids overstocking or shortagesDocumentation & ComplianceMaintain organized records of LPOs, invoices, and delivery notesEnsure all purchases follow company procedures and approval processes Bachelor’s degree in Business Administration, Supply Chain, or related field3-7 years of experience in purchasing or procurement (F&B preferred) Skills & Competencies:High attention to detail and accuracy (critical)Strong experience working with ERP systems and data entryAdvanced or strong proficiency in Microsoft ExcelAnalytical mindset with ability to track and interpret dataStrong follow-up and organizational skillsGood communication skills with suppliers Preferred:Experience in food production or hospitalityExperience in supplier evaluation or procurement reportingFamiliarity with inventory systems and stock reconciliation