Tagaddod is seeking an experienced and proactive Administration Section Head to lead and manage our administration team, ensuring efficient and effective office operations across the company. The ideal candidate will be responsible for overseeing all administrative functions, coordinating support services, and implementing administrative policies and procedures that contribute to the overall success of the organization.Responsibilities1- Facilities Management & MaintenanceOversee the day-to-day management and maintenance of the company headquarters and other assigned facilitiesEnsure all facilities, utilities, equipment, and infrastructure are maintained in good working conditionCoordinate preventive and corrective maintenance activities with internal stakeholders and external service providersMonitor facility-related budgets and expenses and identify cost-saving opportunitiesEnsure compliance with health, safety, and environmental standards. 2- Workplace & Site ReadinessEnsure workplace readiness for existing and newly established offices, sites, and operational locationsAssess and monitor site readiness requirements, including accessibility, utilities, sanitation facilities, security measures, furnitureCoordinate with relevant departments to ensure sites are operationally ready before occupancyConduct regular inspections to maintain workplace standards and employee comfort. 3- Administration Operations Manage and supervise the Office Boys team, ensuring efficient delivery of office support servicesOversee cleaning services and ensure high standards of hygiene and cleanliness across all facilitiesSupervise security personnel to maintain a safe and secure work environmentDevelop work schedules, allocate responsibilities, and monitor team performanceMonitor and manage office supplies inventory, ensuring the timely procurement and availability of stationery, pantry items, and other administrative consumablesEstablish and maintain inventory control processes to prevent shortages, wastage, and overstockingMonitor the distribution and allocation of business mobile lines to employees in accordance with company policiesMaintain accurate records of assigned business lines, including issuance, transfers, replacements, and deactivations Monitor business line usage and coordinate with service providers to ensure cost efficiency and compliance with company policiesPrepare periodic reports on business line utilization, costs, and inventory statusEnsure accurate administration records and databases are maintained and updated regularly. 4- Business Travel ManagementOversee all business travel arrangements for employees, including: Flight bookings Hotel reservations Visa processing and travel documentation Transportation arrangements Ensure compliance with company travel policies and procedures5- Vendor & Contract Management Manage relationships with facility service providers, maintenance contractors, and other vendorsEvaluate vendor performance and ensure service-level agreements are metSupport contract negotiations and renewals for administration-related services. 6- Reporting & Continuous ImprovementPrepare regular reports on facilities, maintenance activities, administration services, and travel operations Identify opportunities to improve administrative processes and employee workplace experienceDevelop and implement policies and procedures related to administration and facilities managementRequirementsBachelor's degree in Business Administration, Facilities Management, Engineering, or a related field5-8 years of experience in administration, facilities management, or workplace operationsPrevious experience managing administration teams and service providersStrong knowledge of facilities management, workplace operations, and business travel coordination