Executive Assistant

The RoleThe Executive Assistant is responsible for the smooth running of the Egypt office premises and carrying out of the administrative functions of the company. This is a wide-ranging and responsible role requiring strong administrative, IT, organisational and communication skills and a ‘can-do’ attitude.Key ResponsibilitiesReception & Front Desk:Serve as the main point of contact for visitors and manage phone inquiries.Train and schedule backup administrative staff to cover the reception during absences.Correspondence & SchedulingManage all office correspondence, including email distribution and follow-up on important communication.Organize meeting room bookings, ensure rooms are properly equipped, and maintain a clean, presentable environment.Office Supplies & Facility ManagementTrack and order office stationery, pantry supplies, and coordinate maintenance of office equipment and furniture.Handle parking logistics, including updating the office parking log and arranging visitor access.Oversee health and safety compliance, including regular equipment checks, and ensure office cleanliness and organization.Vendor & Contract ManagementManage relationships with vendors and service providers, negotiating contracts and pricing to optimize cost efficiencies.Maintain petty cash and handle supplier payments in coordination with the Finance department.Travel & Courier CoordinationArrange business travel for staff, including flights, hotels, and visas, and manage courier services as needed.HR & Employee Engagement SupportAssist with onboarding new hires, coordinating their workstations.Assist with event logistics, such as catering and setup for board meetings or office events.Keep track of employee milestones, such as birthdays or farewells, and organize special orders with HR as required.Document Production & IT LiaisonCreate and edit documents, presentations, and reports using Word and PowerPoint, ensuring high-quality design.Coordinate with IT and HR to manage office access codes and security protocols.General Administrative SupportConduct storeroom audits, organize document disposal, and ensure that storage areas remain tidy.Manage ad-hoc projects and provide additional support for various departments when required.Step in to manage the responsibilities of office assistants during their absence.Skills, Knowledge And ExperienceFluent English speaker.3-4 years’ relevant office experience / general office administrationHighly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central teamStrong communication and customer service skillsPresentable and confident demeanourExperience of managing and maintaining database systems and record keeping systemsPreferably experience of managing external contracts/ liaising with suppliersSound experience of organising corporate events (e.g. sourcing and booking of venuesOver 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.