Procurement Specialist - Indirect Materials - Giza

Job Title: Procurement Specialist – Indirect MaterialsReports To: Procurement DirectorBusiness Unit: ACCBC – EgyptFunction: ProcurementLocation: Egypt – Plant – 6th October area.Grade: TBCJob PurposeTo manage all indirect materials procurement activities for ACCBC’s Egypt manufacturing facility, covering the sourcing, negotiation, purchasing, and supplier management of non-production materials including chemicals, cleaning supplies, diesel, spare parts, and administrative and maintenance items, ensuring timely delivery, cost efficiency, and full compliance with company procurement policies.Operating ContextThe Procurement Specialist – Indirect Materials operates within the Egypt manufacturing plant, managing a broad and high-frequency indirect spend category that directly supports plant operations, maintenance, and administration. The role operates within the following context:Diverse Indirect Spend Categories: Indirect materials span multiple categories – chemicals, detergents, diesel, spare parts, and general administrative supplies – requiring simultaneous management of diverse supplier relationships and procurement cycles.Multi-Department Service Model: The role serves multiple internal departments including maintenance, administration, and operations, requiring the ability to prioritise and manage concurrent purchasing requests without disrupting plant operations.Inventory & Warehouse Coordination: Inventory coordination with the warehouse team is essential to ensure optimal stock levels, avoiding both shortages that disrupt operations and overstock that creates unnecessary cost.Policy & Compliance Framework: All procurement activities must comply with ACCBC procurement procedures and company policies, with full documentation maintained for audit readiness.Key Roles and ResponsibilitiesA. Indirect Materials Procurement• Manage the end-to-end procurement of indirect materials for the Egypt facility, including chemicals, detergents, cleaning supplies, diesel, spare parts, and administrative and maintenance-related items. • Handle purchasing requests received from maintenance, administration, operations, and other departments, ensuring all requests are processed accurately and within agreed timelines. • Issue purchase orders for approved purchases, ensuring all orders are correctly documented and in compliance with ACCBC procurement procedures. • Follow up on order status with suppliers to ensure timely delivery and resolve any delays or discrepancies proactively.B. Supplier Sourcing & Negotiation• Source reliable and qualified suppliers for indirect material categories, conducting market assessments to identify the best available options. • Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve optimal value for ACCBC. • Build and maintain strong vendor relationships that support reliable supply, competitive pricing, and responsive service. • Evaluate supplier performance on a regular basis, tracking delivery reliability, quality, and pricing against agreed terms.C. Inventory Monitoring & Warehouse Coordination• Monitor indirect materials inventory levels across the plant, coordinating with the warehouse team to ensure adequate stock is maintained without excessive overstock. • Anticipate consumption patterns and initiate replenishment orders in time to prevent shortages that could disrupt plant operations. • Maintain visibility of stock positions and communicate proactively with internal stakeholders on supply availability.D. Procurement Records & Documentation• Maintain accurate and complete procurement records including purchase orders, supplier correspondence, delivery confirmations, and invoices. • Ensure all documentation is organised and audit-ready at all times in line with ACCBC procurement policy. • Update procurement tracking tools and systems to reflect current order status, delivery timelines, and spend.E. Compliance & Cost Efficiency• Ensure full compliance with ACCBC procurement procedures, approval workflows, and company policies across all purchasing activities. • Identify cost-saving opportunities within the indirect spend category through supplier negotiation, alternative sourcing, consolidation of orders, or improved procurement processes. • Continuously review procurement practices to improve efficiency, reduce lead times, and minimise total cost of ownership.Key Performance Indicators (KPIs)Procurement Execution• Purchase order issuance turnaround – all approved requests processed within agreed timeline • On-time delivery rate from suppliers vs committed delivery dates • Zero operational disruptions caused by indirect material shortagesCost & Supplier Performance• Cost savings achieved vs baseline through negotiation and sourcing initiatives • Supplier performance score – delivery reliability, quality, and pricing adherence • Number of qualified alternative suppliers maintained per key categoryRecords & Compliance• Procurement documentation accuracy and audit-readiness – zero missing records • Zero policy or approval workflow breaches across all purchasing activities • Inventory accuracy – stock levels maintained within agreed min/max thresholdsRequired Experience and QualificationsMinimum Qualifications• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. • Proficiency in Microsoft Office, particularly Excel, is required. • Familiarity with ERP systems is an advantage.Minimum Experience• Minimum 3 years of experience in procurement, preferably in manufacturing or FMCG industries. • Experience in handling indirect materials purchasing is highly preferred. • Demonstrated track record of supplier negotiation and purchase order management.Knowledge and Skills• Strong negotiation and communication skills for supplier engagement and internal stakeholder management. • Good knowledge of procurement processes and supply chain operations. • Ability to manage multiple purchasing requests and competing priorities concurrently. • Strong analytical and problem-solving skills for supplier evaluation and cost optimisation. • Attention to detail in documentation, order tracking, and compliance adherence. • Understanding of inventory management principles and warehouse coordination.