Project Administrator

TheSenior Project Admin is responsible for managing project communications, budgets, scheduling, and administrative tasks to ensure smooth project execution. They track progress, assist with planning, coordinate meetings, ensure compliance, and support contractor hiring while maintaining efficiency throughout the project lifecycle.Make phone calls related to project inquiries and updates.Organize project meetings, ensuring all logistics are handled.Take minutes during meetings, capturing key points and actions.Maintain the project calendar, keeping track of important dates and deadlines.Handle general administrative tasks such as filing, documentation, and correspondence.Track project budgets and expenditures, ensuring adherence to financial plans.Help prepare and review financial reports, monitoring spending against budget.Recommend adjustments to keep project finances on track.Assist in project planning, helping to define timelines, resources, and milestones.Coordinate with team members and departments to ensure smooth execution of project plans.Ensure that the project’s schedule is regularly updated and adjusted as necessary.Help set up project meetings, ensuring the right stakeholders are invited.Organize venues for meetings and events, ensuring everything is ready in advance.Provide logistical support during meetings, such as arranging refreshments or materials.Track the progress of ongoing projects, ensuring tasks are completed on time.Offer suggestions to improve efficiency and streamline project processes.Address any delays or issues that arise, collaborating with teams to resolve them.Maintain compliance with relevant regulations and standards.Monitor project activities to ensure they align with legal and organizational requirements.Prepare for audits and ensure all documentation is accurate and up to date.Assess employee performance, providing feedback and guidance where needed.Help in hiring contractors for the project, ensuring they meet the necessary qualifications and standards.Work with HR and other departments to finalize contracts and onboarding processes for contractors.Arrange with the IT department for any technical issues or equipment needed for the project.Ensure all project team members have access to the necessary IT resources, such as software or hardware.Troubleshoot or escalate any IT-related issues to ensure minimal disruption to project activities.MINIMUM QUALIFICATION & REQUIREMENTSQualificationCommunication and coordinationTime managementMeeting organization and minute-takingProblem-solving and efficiency improvementAdministrative and documentation skillsEducationBachelor's degree in business administration, Project Management, or a related field.Total Years of Experience5-7 YearsWork Experience (Previous work Industries)FMComputer SkillsMSO