Purpose of the Role:To provide advanced administrative and executive support to senior management by preparing documents and correspondence, managing paper and electronic archiving systems, accurately following up on daily tasks, and adhering to the highest standards of confidentiality, organization, and professional proficiency in Microsoft Office applications.Key Responsibilities:1. Typing and Document Formatting (Arabic & English)Type and format all types of documents (reports, correspondence, contracts, meeting minutes, schedules, forms) in both Arabic and English with zero spelling or grammatical errors.Ensure formatting aligns with approved company templates (fonts, margins, logos, signatures).Reproduce scanned or photocopied documents as required.2. Paper and Electronic ArchivingArchive paper and electronic documents in organized files classified by type and date.Apply the company’s approved archiving system (numbering, indexing, easy retrieval).Securely dispose of outdated documents in accordance with the document retention policy.Use Electronic Document Management Systems (EDMS) and cloud storage services (OneDrive, Google Drive).3. Spreadsheet and Presentation PreparationCreate and update spreadsheets (Excel) to track data (meetings, task lists, expenses, maintenance requests, etc.).Design professional presentations (PowerPoint) for the CEO, including charts, tables, and images consistent with corporate visual identity.4. Soft SkillsAbsolute Confidentiality: Ability to handle sensitive information (financial, strategic, personal) without disclosure.Extreme Accuracy: Review documents and reports before submission, with zero tolerance for spelling or numerical errors.Superior Organization: Time management, prioritization, and ability to work under pressure.Tact and Discretion: Interact with senior figures, staff, and visitors in a professional manner.Initiative and Problem-Solving: Ability to make simple administrative decisions within delegated authority.5. Administrative and Organizational TasksRespond to simple phone and mail inquiries and direct them to the appropriate person.Follow up on stationery and office supply requests for senior management.Follow up on minor maintenance or technical support requests.Organize current and closed files on office shelves and archiving cabinets. Qualifications & RequirementsA. EducationHigher Diploma or Bachelor’s degree in Office Management, Executive Secretarial Studies, Information Technology, or a related field.B. Professional ExperienceMinimum of 5 years of experience as a Secretary, Administrative Assistant, or Executive Secretary in mid-to-large companies, preferably in financial services, consulting, or training sectors.C. Technical Skills (Technology)Advanced proficiency in Microsoft Office Suite:Word: long documents, styles, tables, mail merge.Excel: formulas, filtering, conditional formatting.PowerPoint: professional slides, templates, charts.Outlook: email, calendar, tasks.Typing proficiency in both Arabic and English with a minimum speed of 40 words per minute per language.Proficiency with printers, scanners, photocopiers, and fax machines.Good knowledge of Electronic Document Management Systems (EDMS) and cloud storage (OneDrive, Google Drive).D. Behavioral CompetenciesHigh accuracy (zero tolerance for spelling or numerical errors).Strict confidentiality.Excellent organization and time management.Professional and courteous communication.Teamwork and effective collaboration with the Office Manager and colleagues.E. Additional RequirementsEnglish proficiency at minimum B1 level.Preferably completed a certified training course in executive secretarial studies or archiving.Basic knowledge of administrative protocols in Egyptian or Libyan companies.Key Performance Indicators (KPIs)The performance of the Senior Executive Secretary is measured by the following indicators:Typing and formatting accuracy: 100% of documents error-free.Task completion timeliness: 98% of tasks completed on time.Archiving speed: 95% of documents archived within one working day.Information confidentiality: zero breaches or leaks.CEO satisfaction: 90% excellent rating.MS Office efficiency: spreadsheets and presentations delivered without technical errors.Accuracy in following up on office requests (stationery, maintenance): no errors or delays.Reporting LinesDirect Manager: CEO’s Office Manager (or directly to the CEO if no Office Manager exists)Subordinates: NoneWorking ConditionsLocation: CairoEmployment Type: Full-time, 8 hours/day, on-site (with possible remote work exceptionally as required by the CEO)