Office Manager

Job SummaryThe Office Manager is responsible for managing day-to-day office operations while leveraging prior experience in a clinical or healthcare environment. This role focuses on administrative efficiency, staff coordination, and business operations, ensuring that office processes align with healthcare standards, compliance requirements, and patient-centered practices.Location : SheratonKey ResponsibilitiesOffice Administration & OperationsManage daily office operations to ensure efficiency and productivityDevelop, implement, and maintain office policies and proceduresCoordinate schedules, meetings, and internal communicationsMaintain organized filing systems and administrative recordsHealthcare Knowledge ApplicationApply knowledge of clinic workflows, medical terminology, and healthcare regulations to office operationsEnsure administrative processes align with HIPAA and healthcare compliance standardsSupport healthcare-related documentation, reporting, and audits as requiredStaff Coordination & SupervisionSupervise administrative and support staffAssist with recruitment, onboarding, training, and performance evaluationsPromote a professional, compliant, and collaborative work environmentFinancial & Administrative OversightOversee invoicing, expense tracking, payroll coordination, and budget supportLiaise with accounting, billing, or insurance teams as neededMonitor contracts, vendor agreements, and service renewalsSystems & Records ManagementManage office systems, databases, and document controlCoordinate with IT vendors for software, systems, and security supportEnsure data accuracy, confidentiality, and secure record managementVendor & Facilities ManagementManage office supplies, equipment, and facilities maintenanceCoordinate with vendors, service providers, and external partnersEnsure a safe, organized, and compliant office environmentRequiredQualifications & ExperienceProven experience working in a medical clinic, healthcare facility, or clinical officeStrong understanding of healthcare operations, medical terminology, and patient confidentialityMinimum 2 years of office management or administrative leadership experiencePreferredBachelor’s degree in Business Administration, Healthcare Administration, or related fieldExperience working with healthcare software, EHR/EMR, or healthcare reporting systemsInterested Candidates can apply on : monica.wassim@coaholding.com