Proposal and Outreach Officer, Office of Sponsored Programs

Reports to: SeniorDirector, Pre-AwardsPurpose: The role supports AUC faculty and researchers in obtaining external funding, through identifying new funding opportunities and sponsors, preparing and submitting competitive grant proposals. The role involves reviewing and coordinating complex proposal submissions, multiple stakeholders, submission requirements ensuring compliance with sponsor and institutional policies, and managing the full proposal development process from initial opportunity identification through final submission. The position also enhances faculty capacity to compete for external funding and contributes to the Office of Sponsored Programs' (OSP) mission of increasing research visibility and sponsored project success across the University. It is also responsible for the design and implementation of an effective outreach plan to increase the office's visibility.Responsibilities:Proposal Development Recommendations and Review: Provide proposal development services for faculty across all disciplines. Review, edit, write and revise narratives for clarity, accuracy, and alignment with sponsor requirements. Assist with institutional requirements and develop boilerplate information for use in a wide variety of proposals, as neededFunding Opportunity Identification: Identify and disseminate relevant funding opportunities. Match donor interests and program priorities with faculty expertise using multiple funding databasesTechnical Expertise Development: Proactively map faculty research interests and areas of expertise to relevant funding opportunities and sponsor priorities. Leverage a comprehensive understanding of sponsor guidelines and mastery of electronic research administration portals to facilitate targeted proposal developmentFaculty Capacity Building: Enhance faculty’s grants competitiveness through workshops and one-on-one training on proposal development, submission systems, and compliance requirementsProposal Management & Compliance: Manage complex proposals, including coordination between all related/multiple stakeholders (internal and external), and manage the internal review and approval process. Ensure with sponsor guidelines and university policies. Monitor deadlines, track progress, and ensure timely submission. Manage several concurrent proposals simultaneously and provide rapid responses in a fast-paced environmentBudget Review: Review budgets with input from the award officers. Confirm that estimates are reasonable, compliant, allowable, and aligned with AUC’s financial regulations and sponsor guidelinesStakeholder Coordination: Liaise with Principal Investigators, department chairs, deans, the Provost, and CFO for approvals. Communicate directly with sponsors as neededDocumentation & Quality Assurance: Edit proposals for format, grammar, clarity, and RFP alignment. Maintain proposal templates, boilerplates, and repository of common documentsOutreach and Office Visibility: Design and implement an effective outreach plan to increase OSP’s visibility, including but not limited to: managing and updating the OSP website, preparing and conducting information sessions, workshops and faculty outreach events, designing and developing presentations, brochures, success stories and newslettersAdditional Related Duties: Perform other related duties as assignedRequirements:Minimum Education Requirements:Bachelor’s degree in business administration, writing-related field or social scienceExperience:A minimum of seven years of experience, including experience in grant writing or proposal development.Skills:Proposal Development and Submission: Strong English writing, proofreading, and editing skills. Ability to draft clear and accurate proposals and institutional documents as needed.Funding Opportunity Research: Ability to search, identify, and summarize suitable funding opportunities using diverse systems and databases.Compliance & Guideline Understanding: Ability to interpret and understand sponsor guidelines and RFPs.Project Coordination & Time Management: Ability to manage multiple proposal deadlines and coordinate with faculty and the OSP team, priority setting and multi-tasking skillsCommunication & Interpersonal Skills: Effective communication with faculty and internal stakeholders. Creative thinking, writing and storytelling. Strong command of design tools (e.g. canvas, PowerPoint, other).This position is open until May 7, 2026Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."“We thank all individuals who have expressed interest in working at The American University in Cairo.”