๐๏ธ Working Days and Hours: Monday to Friday, 9 AM โ 6 PM (UK Hours); Potential for Flexible Hours๐ Location: Remote/Online๐ท Salary Range: Attractive, Top-of-Market Salary (paid in GBP/USD)At Palm Outsourcing, we don't just fill seats; we build elite teams. We continuously partner with top-tier clients looking for exceptional international talent.Role DescriptionWe're looking for a Virtual Assistant who can hold things together across multiple moving parts without needing to be managed. This is a high-trust, high-autonomy role for someone who anticipates what's needed, communicates clearly, and gets things done without creating more work for the people around them. You'll be embedded in a fast-moving operation and expected to own your area from day one.Key ResponsibilitiesInbox & Calendar Management โ Manage email inboxes, triage priorities, draft responses, and maintain an organised, conflict-free calendar across time zonesAdministrative Coordination โ Handle document preparation, data entry, file organisation, and general admin tasks with speed and accuracyResearch & Briefing โ Conduct online research and compile clear, structured summaries or briefs on requestMeeting Support โ Prepare agendas, take notes during calls, and follow up on action items to ensure nothing falls through the cracksTool Management โ Operate across platforms including Google Workspace, Notion, Slack, Zoom, Trello, Asana, or similar project management toolsStakeholder Communication โ Liaise with internal team members and external contacts professionally and on behalf of the person or team being supportedProcess & Workflow Support โ Maintain SOPs, update trackers, and flag process gaps before they become problemsMinimum QualificationsExperience โ 2+ years as a VA, EA, or in a similar administrative support role in a remote settingCommunication โ Excellent written and spoken English with the ability to draft professional correspondence independentlyTool Proficiency โ Comfortable with Google Workspace (Docs, Sheets, Calendar, Gmail) and at least one project management tool (Notion, Trello, Asana, ClickUp, or similar)Organisational Skills โ Able to manage multiple tasks and shifting priorities without dropping the ballReliability โ Consistent availability, prompt response times, and a track record of following throughAttention to Detail โ High accuracy in written output, scheduling, and data handlingBonus QualificationsCRM Experience โ Prior exposure to HubSpot, Salesforce, or a similar CRM for contact and pipeline managementBasic Bookkeeping โ Comfortable with expense tracking, invoicing, or light financial admin in tools like Xero or QuickBooksAI Tool Literacy โ Regular use of tools like ChatGPT, Notion AI, or Otter.ai to streamline admin and research tasksBenefitsTop-of-the-market pay.Remote working.Potential for flexible hours.Becoming a part of Palm Outsourcing, where your performance is rewarded in long-term job security and continued growth opportunities.Ready to elevate?Hit apply, complete your profile, and let the right opportunities come to you.