Accounts Payable Accountant

Jop Purpose:Ensure accurate and timely processing of supplier invoices and settlement transactions across the Procure-to-Pay cycle, maintaining compliant VAT/withholding treatment, robust internal controls, and complete audit-ready documentation. The role safeguards vendor ledger integrity, supports period-end close through reconciliations and GR/IR and advance payment management, and provides actionable AP reporting that enables reliable financial records, uninterrupted supplier support to operations, and controlled working capital.Job Description:Operational / Technical / Core DutiesInvoice Verification & PostingVerify supplier invoices/credit notes against PO/contract, GR/service entry, and approvals to ensure legitimacy and 3-way match compliance.Validate VAT and withholding tax treatment, invoice requirements, and vendor master data for tax-accurate posting.Allocate costs correctly to GL accounts, cost centers, WBS/internal orders, and tax codes for accurate reporting and accountability.Post invoices in SAP FI within agreed service levels, linking supporting documents to maintain transaction traceability.Exception Resolution & Query ManagementInvestigate invoice holds and discrepancies (missing GR, price/quantity variances, blocked invoices, duplicates) and coordinate corrective actions with Procurement, Warehouse, Logistics, and end users.Communicate documentation requirements and correction steps to suppliers for timely resubmission and backlog reduction.Maintain exception logs and turnaround tracking to identify recurring root causes and support preventive improvement actions.Payment Run Preparation & Supplier ServicePrepare payment packs (invoice listings, approvals, tax support, verified bank details) for approvals in line with Delegation of Authority.Support SAP FI payment run activities (proposal review, blocks/releases, payment media, postings) in coordination with Treasury/Banking to meet due dates.Provide timely payment status updates, remittance information, and resolve supplier disputes to ensure supply continuity.Vendor Ledger Management & Period Close SupportPerform monthly supplier statement reconciliations and clear discrepancies using documented, evidence-based follow-up.Monitor GR/IR and unbilled liabilities and coordinate timely clearing and accrual support to strengthen period close accuracy.Prepare month-end schedules for AP aging, GR/IR, advances, and key vendor balances to support reporting and management review.AP Reporting & Data QualityGenerate and validate AP operational reports (aging, blocked invoices, cycle time, payment status/forecast, GR/IR, advances) using SAP/Excel/Power BI for prioritization and cash planning.Apply data integrity checks (duplicate detection, vendor master changes, consistent definitions) and escalate material risks early.Health, Safety & Environmental (HSE) / Compliance DutiesInternal Control & Segregation of DutiesApply Procure-to-Pay controls (3-way match, approval evidence, segregation of duties, delegation of authority) and maintain documented control checks.Reject or escalate non-compliant invoice/payment requests lacking approved support or conflicting with controls.Tax, Regulatory & Policy ComplianceApply VAT/withholding requirements accurately and retain supporting tax documentation per statutory and company requirements.Comply with IFRS and SGM accounting policies for payables, accruals, prepayments, and foreign currency vendor transactions.Audit Readiness & Records ManagementMaintain secure, indexed electronic filing (and hardcopy where required) for fast retrieval and audit readiness.Respond to internal/external audit requests with reconciliations, supporting evidence, and clear explanations, tracking actions to closure.Information Security, Ethics & Office SafetyProtect confidential financial data, follow cybersecurity practices, and report suspected fraud, conflicts of interest, or unethical conduct through approved channels.Comply with office/site safety requirements (ergonomics, emergency procedures, safe housekeeping) to maintain a safe work environment.Financial / Budget / Asset / Resource Management DutiesWorking Capital & Cash Outflow DisciplineSupport controlled cash outflows by scheduling and processing payments based on due dates, approved terms, and verified support.Flag large/urgent payments, tax deadlines, and supplier risk exposures to Treasury and Finance leadership with clear facts and recommendations.Liability Accuracy & Cost AllocationPrevent misstatement of liabilities via timely invoice posting, GR/IR clearing, and accrual support for goods/services received.Ensure correct cost coding and capitalization/expense treatment by validating account assignments and supporting documentation.Loss Prevention & Cost ControlDetect and prevent duplicate payments, unauthorized price changes, and late-payment penalties through structured checks and escalation.Identify process inefficiencies causing rework and propose practical improvements (supplier compliance guidance, workflow automation, paperless processing).Job RequirementsEducation & CertificationsBachelor’s degree in accounting, Finance, Business Administration, or equivalent.Preferred: Professional finance certification (ACCA, CMA, CPA), IFRS training, SAP FI / P2P process training, advanced Excel and reporting/Power BI skills.Work Experience3–5 years’ experience in Accounts Payable or financial accounting, preferably in medium-to-large organizations, heavy industry, or mining.Proven experience processing high-volume invoices, supporting payment cycles, and coordinating invoice exceptions across departments.Hands-on experience with SAP FI and advanced Excel for reconciliations, aging analysis, and reporting.Technical Skills & KnowledgeIFRS/accounting principles for payables, accruals, provisions, and other liabilities.Procure-to-Pay (P2P) cycle: PO, GR/IR, invoice verification, approvals, and payment controls.Tax fundamentals: VAT, withholding tax, and compliant invoice documentation.Internal controls: segregation of duties, delegation of authority, audit trail, and document retention.Vendor reconciliation, AP reporting, month-end close, and basic foreign currency invoice handling.Digital tools: SAP FI, Excel, Power BI, SharePoint/document management, PDF workflows.Soft Skills & BehaviorsAnalytical thinking and attention to detail: validate data, detect anomalies, and prevent errors.Communication & stakeholder management: provide clear status updates, escalate risks professionally, and maintain respectful follow-up.Time management & prioritization: manage high-volume workloads, meet deadlines, and track commitments.Integrity & compliance mindset: adhere to internal controls, maintain confidentiality, and demonstrate ethical conduct.Teamwork & collaboration: work effectively with Procurement, Warehouse, and end users; support colleagues during peaks.Continuous improvement & digital adoption: suggest workflow enhancements, adopt reporting tools, and reinforce standard processes.Language RequirementsArabic: Professional proficiency for reporting, documentation, and vendor interaction.English: Professional proficiency for reporting, documentation, and system use.Other RequirementsAbility to manage high transaction volumes under strict deadlines (month-end close, audits).Strong business writing and email etiquette for communication with suppliers, stakeholders, and auditors.Willingness to support process changes, system enhancements, and workflow automation.