HSES Administrator

Jop Purpose: Assist the HSES Manager in implementing and managing the elements of the HSES Management Plan and by coordinating the administrative requirements for the HSES Department.Job Description:Objectives, Targets & ProgramsEstablish a work plan to ensure that all HSES reporting and communication requirements are met within the required time. Implementation and OperationResources, Roles, Responsibilities and AuthorityEnsure that the HSES roster remains updated and current. Correlate HSES department timesheets. Competence, Training and AwarenessEnsure all training registers are updated and current. Ensure all training records are filed in the HSES filing system. Ensure that personal HSES training requirements remain valid and up to date. Communication and ReportingEnsure all HSES-related communications are distributed across the site to all relevant stakeholders, including but not limited to: HSES training Incident notifications Corrective and preventive actions Overdue actions Training validity Hazard registers Requisition statuses Correlate HSES monthly reporting requirements. Documentation and Data ControlReview HSES data entry in the respective registers to ensure accuracy and completeness. Operational ControlPrint ID cards upon receipt of completed forms. Distribute emails sent to the HSES Admin mailing group to the personnel concerned. Perform data entry tasks. Maintain proper filing system (electronic and hard copies). Emergency Preparedness and ResponseOperate the radio during emergency response incidents and communicate details as per procedure. Be familiar with site emergency response procedures. Remain competent in the use of fire extinguishers. Ensure all training records, site ID issuance, and driving permits (light vehicles and heavy equipment) are properly filed in both hard and soft copies. Ensure HSES induction validity. Participate in emergency drills. CheckingMonitoring and MeasurementReport outstanding corrective actions related to hazard and PTO registers. Report training validity status. Evaluation of ComplianceReview data entry in registers. Review the HSES filing system related to administrative paperwork and training records to ensure compliance. Control of RecordsEnsure all training records and administrative paperwork related to HSES are properly filed both electronically and in hard copy. Internal AuditConduct periodic reviews of the HSES filing system related to administrative paperwork in coordination with the document controller.Job RequirementsMinimum QualificationsAdministrative background qualification or relevant direct experience. Bachelor’s degree, preferably in an administrative or business-related field. Minimum Experience2–3 years of experience in a similar position. Job-Specific SkillsExcellent computer skills, particularly in spreadsheets and databases. Strong experience in databases and data entry. Experience in HSES management systems is an advantage. Advanced knowledge of HSES regulations, standards, and industry practices. Ability to communicate effectively (both oral and written) with executive management, middle management, line management, and junior staff. Excellent writing skills to support the development of HSES programs and reporting. General SkillsAbility to communicate in both English and Arabic. Good report writing and presentation skills. Ability to accurately follow instructions and solve problems. Strong communication skills across all organizational levels. Ability to coordinate and prioritize tasks effectively. Ability to work independently with minimal supervision. Strong knowledge in preparing regular status reports. Ability to work under pressure. Advanced problem-solving skills.Job Location & Accommodation• Sukari Gold Mines, Red Sea – Marsa Alam • Roster and accommodation as per site policy • Home-to-site transportation provided • Full accommodation and well-being facilities provided